Privacy Policy

1.1 Introduction

Roots Connect vzw is a non-profit organisation (“vereniging zonder winstoogmerk”) duly organized and existing under the laws of Belgium, having its registered office at Koningslaan 107, 1190 Vorst, Belgium and registered with the Crossroads Bank for Enterprises under number BE1026.631.469 (“Roots Connect”, “we”, “us”, “our”). Roots Connect is committed to protecting your privacy and ensuring that your personal data are handled in compliance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”). This Privacy Policy outlines how we collect, use, and protect your personal data when you visit our website at www.rootsconnect.be (“website”).

1.2 Data collection and retention

We collect the following categories of personal data: name and contact information, your professional position or student information, your interests and the activities you register(ed) for, possible promotional pictures at our events, and other relevant information related to the organisation of events.

We collect these data both directly from you and automatically, for instance through cookies.

Roots Connect processes your personal data in accordance with the purpose for which it was provided (see below) and limits the processing of your personal data to only those data that are minimally necessary for the purposes for which they are processed. We have taken appropriate technical and organisational measures to ensure the security of your personal data.

We ask for your explicit consent when we need it for the processing of your personal data.

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected and complying with legal obligations. Unless there is a legal reason to retain your data longer, your data will in any case be deleted 3 years after collection.

1.3 Purpose of data processing and legal basis

We use your personal data for the following purposes, and on the following legal bases:

Our legitimate interests, as detailed above, are not outweighed by your rights and freedoms, given the transparency and rights provided in this privacy and cookie policy.

We do not use your personal data for any solely automated decision-making.

1.4 Sharing and transfer of data

We do not sell or rent your personal data to third parties. We may share your data with trusted third-party service providers who assist us in operating our website and providing our services, subject to appropriate data protection agreements. We may also disclose your data if required by law or to protect our legal rights.

1.5 Data security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or destruction.

1.6 Your rights

In accordance with the GDPR, you have the following rights regarding your personal data:

• the right to obtain access to or a copy of your data;
• the right to rectify inaccurate or incomplete data;
• the right to erase your data;
• the right to restrict or object to the processing of your data; and
• the right to data portability.

To exercise these rights, or for any other questions on how we process your personal data, please contact us as per the “Contact us” section below.

Additionally, if you believe that your data protection rights are not being respected after contacting us, you can file a complaint with the Belgian Data Protection Authority by:

• email: contact@apd-gba.be;
• phone: +32 (0)2 274 48 00; or
• mail: Rue de la Presse, 35, 1000 Brussels.

You can also contact any other data protection authority of your choice.